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CC - CONSENT ITEM: 1) Approve a General Services Agreement with AM-TEC Total Security, Inc. to Replace the Fire Alarm Systems Located at all Three Fire Stations and to Maintain them for Five Years in a Total Amount Not-to-Exceed $194,817.03; and 2) Authorization to the Public Works Director to Approve Change Orders in an Amount Not to Exceed $30,000.
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Meeting Date: September 28, 2026
Contact Person/Dept.: Gary Wansley, Public Works
Joe Susca, Public Works
Phone Number: (310) 253-6444/5636
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Attachments: Yes [] No [X]
Public Notification: (E-Mail) Meetings and Agendas - City Council (09/xx/2026); AM-TEC Total Security, Inc. (09/08/2026); Everon (09/08/2026); Telenet VoIP (09/08/2026); FEI (09/08/2026); Golden Phoenix (09/08/2026); RMS Life Safety (09/08/2026); Hami Construction (09/08/2026).
Department Approval: Nick Zornes, Acting Public Works Director (09/xx/2026) _____________________________________________________________________
RECOMMENDATION
Staff recommends the City Council 1) approve a General Services Agreement with AM-TEC Total Security, Inc. to replace the fire alarm equipment and systems located at all three fire stations ($177,177.03) and to maintain them for a five-year period upon expiration of their one-year labor/parts warranty ($17,640) for a total amount not to exceed $194,817.03; and (2) authorization to the Public Works Director to approve change orders in an amount not to exceed $30,000. CIP PZ-132 Building Maintenance.
BACKGROUND
A 2019 Facility Condition Assessment Report concluded that the fire alarm systems located at the City’s three fire stations are beyond their useful life and require replacement.
Staff released a Request for Proposals (RFP) to several on-call engineering firms to perform the following scope of services:
• Evaluate the existing fire alarm systems at the fire stations and prepare performance specifications and preliminary design criteria to replace them with a non-proprietary system.
• Prepare bid documents to insert into a RFP for release to competing contractors to purchase, install, and program the replacement systems.
• Assist staff by answering any technical questions received from the competing contractors during the RFP process.
• To participate in evaluating the proposals received in response to the RFP and to assist with forming a recommendation on which contractor to hire to purchase, install, and program the new systems.
• To oversee construction activities.
Staff received five proposals, and the City Council approved a $67,530 Task Order with Kimley-Horne, the lowest priced firm, to complete the scope of services described above.
DISCUSSION
Kimley-Horne prepared the performance specifications and preliminary design criteria that were subsequently refined with input received by the Fire Prevention Division of the City’s Fire Department. They were attached to RFP No. 2684 and posted onto PlanetBids.
The scope of work in RFP No. 2684 includes the purchase, installation and programming of the replacement fire alarm systems in addition to obtaining a price to maintain the new equipment for five years upon expiration of their one-year parts/labor warranty (the “Project”).
A total of seven proposals were received, and they were evaluated using the following criteria:
Price 30
Qualifications of proposed management team 35
Similar services performed for other customers 35
Maximum Total Score 100
Following are results of those evaluations:
Name Installation Maintenance Total Points
AM-TEC $ 177,177 $ 17,640 100
Everon $ 421,665 $ 40,945 98
Telenet VoIP $ 341,890 $ 41,967 97
FEI $ 500,000 $130,000 97
Golden Phoenix $ 771,000 $ 89,515 96
RMS Life Safety $ 783,490 $137,365 94
Hami Construction $1,290,000 $135,409 87
AM-TEC has 40 employees and has been in business for 45 years. They are located in Chino Hills, and they perform approximately 100 new fire alarm equipment installations annually for their customers. Their references are favorable and staff recommends they be selected to complete the Project.
If approved, AM-TEC anticipates it will take three months to complete the Project.
FISCAL ANALYSIS
The Adopted Budget for Fiscal Year 2026-2027 includes sufficient funding in CIP Project No. PZ-132 - Building Maintenance to cover the $194,817.03 cost to replace and maintain the three fire alarm systems.
ATTACHMENTS
None
recommended action
MOTIONS
That the City Council:
1. Approve a $194,817.03 general services agreement with AM-TEC Total Security, Inc. to replace the fire alarm systems at three fire stations and to maintain them for five years upon expiration of their one-year warranties; and
2. Authorize the Public Works Director to approve change orders in an amount not to exceed $30,000; and
3. Authorize the City Attorney to review/prepare the necessary documents; and
4. Authorize the City Manager to execute such documents on behalf of the City.
