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CC - Approval of a Professional Services Agreement with Walker Parking Consultants to Perform an Audit of Three City Parking Structures (Ince, Watseka and Cardiff) in an Amount Not-to-Exceed $42,000 ($38,930 Base Bid Plus $3,070 in Contingency Authority).
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Contact Person/Dept: Jeff Muir/Finance
Phone Number: (310) 253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [] No [X]
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (08/06/15)
Department Approval: Jeff Muir, Chief Financial Officer (08/03/15)
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RECOMMENDATION
Staff recommends the City Council approve a professional services agreement with Walker Parking Consultants to perform an audit of the three City-owned downtown parking structures (Ince, Watseka, and Cardiff) in an amount not-to-exceed $42,000 ($38,930 base bid plus $3,070 in contingency authority).
BACKGROUND
The three public parking structures in the downtown (Ince, Watseka and Cardiff) are operated by a third-party management company (Modern Parking). During the discussion of the City Manager’s Proposed Budget for Fiscal Year 2015/2016, there was consensus from the City Council to direct the City Manager to have an audit of the parking structures performed.
DISCUSSION
Culver City Municipal Code Section 3.07.085 provides that the City may award purchase orders and contracts in any amount for professional or personal services without complying with the formal bidding procedures provided the purchase order or contract shall be based upon competitive quotations, whenever practical, as determined by the City Manager. Staff solicited competitive proposals from Walker Parking Consultants and Total Parking Network. Staff has determined the proposal by Walker Parking Consultants is the most complete and responsive, as well as the lowest cost. Walker Parking Consultants is a well-known firm in the municipal parking industry and also has the benefit of an existing knowledge of the City’s parking structures based on prior consulting work performed related to the Downtown Parking Study.
FISCAL ANALYSIS
The cost of services is $38,930, and staff is recommending an additional $3,070 for contingencies, for a total not-to-exceed amount of $42,000.
ATTACHMENTS
None.
RECOMMENDED MOTIONS
That the City Council:
1. Approve a professional services agreement with Walker Parking Consultants to perform an audit of the three City-owned downtown parking structures in an amount not-to-exceed $42,000 ($38,930 base bid plus $3,070 in contingency authority); and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.