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CC - Approval of the Upgrade of an Existing Vacant Senior Account Clerk Position to Associate Analyst Position in the Finance Department.
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Contact Person/Dept: Jeff Muir
Phone Number: (310) 253-5865
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X]
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (01/21/16)
Department Approval: Jeff Muir, Chief Financial Officer (01/12/16)
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RECOMMENDATION
Staff recommends the City Council approve the upgrade of a vacant Senior Account Clerk position in the Finance Department to Associate Analyst.
BACKGROUND / DISCUSSION
In December 2015, the individual occupying the Senior Account Clerk position in the Purchasing Division of the Finance Department left City service. Currently the Senior Budget Management Analyst in the Finance Department is spending significant time supporting the Purchasing function, including managing the City’s P-Card (Credit Card) program, working with departments to write bid and request for proposal documents, and assisting with the contract entry and change order processes. This greatly reduces the time this position can assist with Finance Department-wide initiatives and analysis, Finance Advisory Committee support, etc.
The Chief Financial Officer is recommending upgrading the vacant Senior Account Clerk position to Associate Analyst, which would provide the ability for this position to provide a higher level of support to the Purchasing function and complete many of the tasks currently being performed by the Senior Budget Management Analyst. This recommendation is being made outside of the budget process based on when the vacancy occurred and the need to fill the position in an expeditious manner.
FISCAL ANALYSIS
The cost of the proposed upgrade will be approximately $14,000 annually. It is being proposed that to offset the cost, 936 part-time hours currently authorized in the budget will be eliminated, which will provide a savings of approximately $20,000.
ATTACHMENTS
None.
RECOMMENDED MOTION(S)
That the City Council:
Approve the upgrade of a vacant Senior Account Clerk position in the Finance Department to Associate Analyst.