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CC - Authorization to Release a Request for Proposals for a Parking Access and Revenue Control System for the City’s Parking Facilities
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Contact Person/Dept: Jeff Muir / Finance
Phone Number: (310) 253-5865
Fiscal Impact: Yes [] No [X] General Fund: Yes [] No []
Public Hearing: [] Action Item: [] Attachments: Yes [] No [X]
Commission Action Required: Yes [] No [X]
Commission Name:
Public Notification: (E-Mail) Meetings and Agendas - City Council (03/24/16)
Department Approval: Jeff Muir, Chief Financial Officer (03/22/16)
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RECOMMENDATION
Staff recommends the City Council authorize the release of a Request for Proposals (RFP) for a Parking Access and Revenue Control System (PARCS) for the City’s parking facilities.
BACKGROUND
The City owns and operates three parking structures in the downtown area: the Ince Garage, the Cardiff Garage, and the Watseka Garage. These structures were initially built by the former Culver City Redevelopment Agency (former CCRA), and the former CCRA procured the existing PARCS equipment many years ago. The existing PARCS equipment is antiquated, and repairs or replacement equipment are difficult to procure. The current system also requires human intervention to handle payment transactions and allow exit from the facilities. Modern PARCS equipment allows for parking patrons to pay for their parking prior to exiting the facility, removing the need for staffing a parking booth at each exit, and greatly improving the rate of egress.
DISCUSSION
On January 4, 2016, the City Council approved an agreement with Walker Parking Consultants (Walker) to assist staff in the preparation of requests for proposals for both parking operator services and new PARCS equipment. Staff has worked with Walker to develop the RFP for the PARCS equipment, which includes the three downtown parking structures, the garage underneath City Hall, and may also be used for the City’s parking at Parcel B and Washington/National. The RFP will solicit modern, pay-on-foot solutions, including the installation and testing of the equipment, as well as the support of the equipment.
Walker will continue to assist the City with the management of the RFP process, assisting with initial review of the proposals and interviews of selected finalists, and providing an analysis of the proposals of the finalists. The ultimate recommendation to approve an agreement with a selected PARCS equipment vendor will be made by staff to the City Council at a future City Council meeting.
It is anticipated that a recommendation for contract award will be made during the summer, with another several months for equipment production, installation and final testing.
FISCAL ANALYSIS
There is no fiscal impact from this item. The award of an agreement to a PARCS equipment vendor will have a fiscal impact, but funding will be incorporated into the City Manager’s Proposed Budget for Fiscal Year 2016/2017.
ATTACHMENTS
None.
RECOMMENDED MOTION(S)
That the City Council:
Authorize the release of a Request for Proposals for a Parking Access and Revenue Control System for the City’s Parking Facilities.