title
CC - Approval of a Third Amendment to the Memorandum of Understanding with the Downtown Business Association for Maintenance Services in Downtown Culver City for Fiscal Year 2016/2017.
body
Contact Person/Dept:
Glenn Heald/CDD
Todd Tipton/CDD
Sol Blumenfeld/CDD
Phone Number:
310.253.5752
310.253.5783
310-253-5760
Fiscal Impact: Yes [X] No [] General Fund: Yes [X] No []
Public Hearing: [] Action Item: [X] Attachments: Yes [] No X]
Commission Action Required: Yes [] No [X] Date:
Commission Name:
Public Notification: (E-Mail, Telephone, and In-Person Meeting) Downtown Business Association (03/01/16, 03/30/16, and 04/25/16); (E-Mail) Meetings and Agendas - City Council (05/03/15).
Department Approval: Sol Blumenfeld, Director of Community Development (04/27/16)
______________________________________________________________________
RECOMMENDATION:
Staff recommends the City Council approve a Third Amendment to the Memorandum of Understanding (MOU) with the Downtown Business Association (DBA) for general maintenance services in downtown Culver City (Downtown) for the period July 1, 2016 through June 30, 2017.
BACKGROUND:
In 2008, the City Council and the former Culver City Redevelopment Agency Board approved a one-year MOU with the DBA whereby the DBA would provide certain maintenance services in Downtown. The term of the MOU was extended three additional years via amendments.
In 2012, the City Council approved a one-year MOU maintaining the service provision and funding level. A revised MOU was approved for Fiscal Year 2013/2014, and two subsequent amendments extended the MOU through June 30, 2016. The City Council is now asked to extend the term one additional year (until June 30, 2017) via the proposed Third Amendment. The terms and conditions of the MOU remain unchanged.
DISCUSSION:
The MOU with the DBA is beneficial to the City because it shifts oversight and accountability for the management of downtown maintenance services to the businesses directly affected by those services while also allowing for potential additional services at no cost to the City. The DBA utilizes a sub-contractor to perform the services and is reimbursed by the City on a monthly basis. The DBA uses any remaining funds to enhance existing services and to fund additional maintenance and beautification efforts. The proposed 2016/2017 MOU includes, among others, the following maintenance tasks:
1. Sidewalk trash receptacles within the BID shall be emptied once per day Monday through Friday and twice per day every Saturday and Sunday, at a minimum, to avoid spillover; and,
2. At least once every other month, and when reasonably determined by the City’s Public Works Director, Main Street sidewalks and Town Plaza shall be swept and pressure washed; and,
3. At least once per quarter, and when reasonably determined by the City’s Public Works Director, downtown paseos shall be swept and pressure washed to maintain a clean appearance.
Staff believes it is in the best interest of the City and the DBA to continue the MOU for Fiscal Year 2016/2017. In the event the MOU becomes disadvantageous to either of the parties, it may be revised by mutual agreement subject to approval of the City Council, or it may be terminated upon 30 days’ written notice. If the MOU is terminated for any reason, the DBA is required to return funds for any unperformed duties.
FISCAL ANALYSIS:
If the City Council approves the proposed Third Amendment to the MOU, the City will transfer to the DBA a total of $61,940 during Fiscal Year 2016/2017. This amount will be programmed into the proposed Fiscal Year 2016/2017 budget.
ATTACHMENTS:
None.
RECOMMENDED MOTIONS
That the City Council:
1. Approve a Third Amendment to the Memorandum of Understanding with the Downtown Business Association for maintenance services in downtown Culver City at a cost not to exceed $61,940 for Fiscal Year 2016/2017; and,
2. Authorize the City Attorney to review/prepare the necessary documents; and,
3. Authorize the City Manager to execute such documents on behalf of the City.